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Use keyboard shortcuts to create your presentation

November 01, 2016
This topic itemizes keyboard shortcuts for PowerPoint 2016.
NOTES: 
  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint.
To do this
Press
Make selected text bold.
Ctrl+B
Change the font size for selected text.
Alt+H, F, and then S
Change the zoom for the slide.
Alt+W, Q
Cut selected text, object, or slide.
Ctrl+X
Copy selected text, object, or slide.
Ctrl+C
Paste cut or copied text, object, or slide.
Ctrl+V
Undo the last action.
Ctrl+Z
Save the presentation.
Ctrl+S
Insert a picture.
Alt+N, P
Insert a shape.
Alt+H, S, and then H
Select a theme.
Alt+G, H
Select a slide layout.
Alt+H, L
Go to the next slide.
Page Down
Go to the previous slide.
Page Up
Go to the Home tab.
Alt+H
Move to the Insert tab.
Alt+N
Start the slide show.
Alt+S,B
End the slide show.
Esc
Close PowerPoint.
Alt+F, X

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of PowerPoint, organized by tabs. Each tab displays a different ribbon, which is made up of groups, and each group includes one or more commands.
You can navigate the ribbon with just the keyboard. Access keys are special shortcuts that let you quickly use a command on the ribbon by pressing a few keys, regardless of where you are in PowerPoint. Every command in PowerPoint can be accessed by using an access key.
There are two ways to navigate the tabs in the ribbon:
  • To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
  • To go directly to a tab on the ribbon, press one of the following access keys:
    To do this
    Press
    Open the File page.
    Alt+F
    Open the Home tab.
    Alt+H
    Open the Insert tab.
    Alt+N
    Open the Design tab.
    Alt+G
    Open the Transitions tab.
    Alt+T
    Open the Animations tab.
    Alt+A
    Open the Slide Show tab.
    Alt+S
    Open the Review tab.
    Alt+R
    Open the View tab.
    Alt+W
    Open the Tell me box.
    Alt+Q, and then enter the search term
NOTE: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

Work in ribbon tabs with the keyboard

  • To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.
  • To move between commands, press the Tab key or Shift+Tab. You move forward or backward through the commands in order. You can also press the arrow keys.
  • Controls are activated in different ways, depending upon the type of control:
    • If the selected command is a button, to activate it, press Spacebar or Enter.
    • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
    • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the arrow keys. When the item you want is selected, press Enter.
    • If the selected command is a gallery, to select the command, press the Spacebar or Enter. Then, tab through the items.
TIP: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

Change focus by using the keyboard

The following table lists some ways to move the focus using the keyboard.
To do this
Press
Select the active tab of the ribbon and activate the access keys.
Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.
Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the items on the ribbon.
Down Arrow, Up Arrow, Left Arrow, or Right Arrow key
Expand or collapse the ribbon.
Ctrl+F1
Display the context menu for the selected item.
Shift+F10
Move the focus to a different pane.
F6

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